Office Administrator

Blue Chip is looking for a personable professional who can provide administrative support to a growing IT organization. Blue Chip’s Office Administrator will handle general and administrative office duties and, when necessary, support finance, marketing, human resources, and leadership. Ideally, this individual will have the desire to grow their career within the organization.

Required Skills

  • Manage front desk at Blue Chip Headquarters and greet visitors in a friendly manner
  • Support Finance and Administrative team with projects, billing and collections, as needed
  • Support Vice President of Finance and Reporting with various accounting projects
  • Handle daily activities for Accounting Analyst when he / she is absent, and assist with billing or back-up documentation, as needed
  • Manage Blue Chip’s travel platform
    • Classify travel expenses charged to our Corporate Card weekly and as requested at the end of the month
  • Reconcile American Express transactions in Quickbooks to company’s monthly statement
  • Match expense receipts to newly generated invoices before the invoice is sent out
  • Run office errands (FedEx, post office, Kinkos, etc.)
  • Stock and order office supplies
  • Manage café inventory and place food and beverage orders
  • Distribute and send mail / postage
  • Own communications with Blue Chip property manager
  • Reserve space / rooms for company meetings
  • Arrange meals and activities for company events
  • Support Human Resources with various programs including Blue Chip Wellness Program
  • Assist Talent Acquisition with various duties and responsibilities
  • Accurately post payments to Quickbooks and the Operations Dashboard
  • Any other duties as required

Desired Skills

  • High school diploma
  • Associates Degree (or equivalent credit hours) with a focus in accounting or business is preferred but not required
  • Desire to grow a career at Blue Chip
  • Intermediate experience utilizing the Microsoft Office Suite (Excel, Word, Outlook)
  • Takes initiative
  • Willing to do “whatever it takes”
  • Sense of urgency
  • Excellent written and oral communication skills
  • Reliable and dedicated
  • Proactive
  • Positive personality
  • High degree of integrity
  • Stellar work ethic
  • Takes ownership of tasks
  • Accountable and owns up to mistakes
  • Dedicated and follows through
  • Team-oriented
  • Detail-oriented
  • Quick learner

 

Blue Chip is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, age, sexual orientation, national origin or ancestry, disability, medical condition, marital status, genetic information, gender identity, pregnancy (including childbirth or related medical conditions), military status, veteran status, or any other protected characteristic by law.

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